Bespoke wedding stationery with gold edges

Bespoke Wedding Stationery- (Country Wedding Theme- My Design Process)

Let’s view the entire collection of bespoke wedding stationery – with my latest English country invitation design.


What is bespoke wedding stationery?

Every couple is unique. Think of it this way. Your wedding stationery is your quintessential finger print on paper. Bespoke wedding stationery is for the discerning client who has refined tastes and appreciates sophisticated design. I don’t offer mass produced designs. My couples want to stand out. They want to make a statement.


Individualistic design that speaks to the heart



Today, I’d like to share all the boho inspired bespoke wedding stationery that I have been working away on these past two and a half months! I don’t think it’s a secret that I’m not the world’s most gifted writer. Nonetheless, I am itching to give you a “full immersion” experience and share everything that I’ve been developing and hand crafting.

First of all I’ll show you how I designed so many elements – don’t worry I won’t bore you too with too much information here. I’ll briefly show you how I designed the booklets and then as bespoke wedding stationery connoisseurs we can all enjoy scrolling through the stationery.


Starting off here’s the list of what I had to design for this dreamy wedding:



Ceremony / Order of Service Booklet

Welcome Booklet


Place names

Labels for Guests Rooms

Table Numbers

Food Cards

Table Numbers

Bar Menus

Drinks Menus

Large Signage


Thank You Cards





Hand deckled edges painted in gold




First of all I must reveal a little something.

When I had the email through from Michelle at Pocketful of Dreams and saw the list of what was needed for my client, Anoushka’s wedding, at The Wilderness, my eyebrows did lift quite high in the air! The problem? I’m a wee bit of a perfectionist.



Seeing that list, I wondered how, 1) I was going to do it all, 2) how I was going to do it extremely well!


I really hate doing things in halves. How was I going to develop all the designs, offer design proposals, agree to a final design and make sure I deliver everything within the timelines? Trying not to panic, I just dove in with anything that was ready to go. We had to delay the place names, room labels and menu until the end. All the information had not yet been finalised.




Designing: The first stage:


I started off with the Ceremony and Welcome booklets.  The first stage of the design process was to place all of the text onto the pages we intended to print. One booklet was about 10 pages. The other booklet about 8 pages. Scroll down to see how I presented the designs step by step.

Remember, I don’t buy in any artwork here and also create all the calligraphy myself.
  • Create the artwork, remove the background.
  • Again with the calligraphy, create, scan in and remove the background.
  • Compile designs and present different design options.



Here’s an example of how I presented some of the design concepts for the Welcome & Ceremony booklets. The below three images show you the front page / cover options. Below you have one of the inside pages. All in all it took about 2 weeks back and forth to revise text and layout until we could go ahead with production.



Bespoke wedding stationery Welcome booklet


Bespoke wedding stationery Welcome Booklet design variation



Ceremony book designs


Bespoke wedding stationery design layout





Printing and Production:

Following on, all of the printing and hand tearing, then gluing and compiling the booklets. This was quite arduous and the most intensive in terms of labour. I was so concerned that through tiredness I would mix up the order pages, or add a double page inside one booklet by mistake. So there was a lot of back and forth. Checking, rechecking and triple checking to make sure everything was up to standard.



Hand torn edges in bespoke wedding stationery production



After ripping the odd 2000+ edges, my wrists really began to ache terribly. I had to call an assistant in to help me for a few days. There was too much to do and I couldn’t afford to rest for a few days while my wrist recovered. Aching wrists aside, it was clearly worth it. Hard work pays off.



Sheets of paper ready to be assembled to create a bespoke welcome booklet for wedding guests



Ceremony book with gold edges


Bespoke wedding stationery with floral illustrations



Problems: My Tearing the Hair out Moment

Time was of the essence. I zoomed ahead with printing the handmade menus out. Handmade paper. ARRRGHHHH!!!! I have two printers just in case one breaks down. The handmade paper that I was printing on printed, sort of ok up to 50 sheets. Then all the troubles came. I needed to print somewhere about 160 -180 menus. With every 5th sheet I printed, I would have 2 -3 copies that printed awfully with the most horrendous black ink splotches.

Alongside this, the handmade paper broke two printers. Even after buying a second printer and getting to 120 menus, I was running out of handmade paper fast. At this point, I had and HAVE completely fallen out of love with handmade paper.


Handmade paper and all the problems with printing


Menus aside, calligraphy addressing on handmade paper also takes three times as long as normal paper. Handmade paper has many loose fibres that often cling onto the calligraphy nib or are often times dragged along into the ink from the paper itself. It causes so many letters to bleed. Some place names I had to hand write four times! This really was a very frustrating process and made the calligraphy very long winded to do.

Handmade paper is great for letterpress, gold foil but really not for digital printing or calligraphy.



bespoke wedding stationery problems

Place names for a bespoke wedding stationery client




Enough was Enough.




I managed to make the place names on the remaining handmade paper.

For the menus, I reverted to the normal high quality paper I use from GFSmith, my stockist in London and all was well. I have had previous experience with using this paper stockist before. It always prints so very well and is always of a high quality. I ordered the paper in and started to print a fresh batch of wedding menus, which printed out so easily. Thank goodness.


The last thing that you need whilst doing bespoke stationery is added stress!

However, even after my terrible experience above with the printing going terribly wrong, I still had enough hand made paper left in reserve to make sure that the place names would be on that paper. So with a lot of patience and with the odd scream here and there, I persevered with the place names and added them onto the menus.

That way my client still had her dreamy hand made paper in some part used for her wedding menus.




Let’s enjoy the rest of bespoke wedding stationery day of collection


In the end, the menus and place names turned out so well!



Bespoke wedding stationery menus



Close up views of wedding menus

Floral Watercolour Wedding Menus



To compliment these beautiful boho floral wedding menus I designed table numbers, food cards and room labels.



Bespoke wedding stationery table number designs

Table numbers

Food cards

Room labels



Handmade Escort Cards



For the grand finale, a wee bit of flaunting is in order here. I slaved away over these escort cards and I am a little bit proud of them. These I had a hard time letting go.  Shipping these escort cards was a mission!



Handmade escort cards with dried flowers

Bespoke wedding stationery handmade escort cards with dried flowers

Bespoke handmade escort cards with flowers


Of course I couldn’t resist sharing the way the escort cards were arranged! Flowing out of a bike’s basket! Image courtesy of @seraoflondon.


instagram post showing bike displaying cards





As always I am so grateful for opportunity to stretch my design skills and make the most of this bespoke wedding stationery project. I hope you enjoyed flicking through all the lovely eye candy. I’d love to hear from you! Are you a wedding stationer? Have you ever had big problems during your order? Do you have any tricks to help you cope with calligraphy or printing on handmade paper?


Please leave a comment about what you thought. What is your favourite part of the entire collection?

Recent Comments

  • Alex
    June 7, 2019 - 6:22 am · Reply

    I cannot begin to comprehend the level of detail and care that you put into every single piece of paper. Some people do a fantastic invitation card, and everything else become secondary. But each suite that goes in the mail, you pour yourself into. This one is absolutely exceptional

    • Rubana Gaspar
      June 7, 2019 - 6:29 am · Reply

      Thank you so much Alex. So excited to be working on your designs and I’m sure they will be just as special.

      • Rubana Gaspar
        June 7, 2019 - 10:45 am · Reply

        Caroline thank you so much, that has made my day. I know sharing the process and having to write about the process is not as glamorous and chic as just seeing photos in IG. But I had to write something in the blogpost!

  • Vonda
    June 7, 2019 - 7:42 am · Reply

    This is all so beautiful Rubana!!! The details are exquisite, and timeless, and so lovely!! You are a true artist and I just love this whole collection so much!!

    • Rubana Gaspar
      June 7, 2019 - 8:03 am · Reply

      My dearest dearest Vonda, You are so so kind thank you so much. You have made my day! The photos are going a little bit viral on IG and it’s such a joy to be able to see the photos of the wedding day for once.

    • Taryn
      June 7, 2019 - 3:55 pm · Reply

      So incredibly beautiful!! I am always so blown away by your talent and designs! You truly are such an amazing artist!

      • Rubana Gaspar
        June 7, 2019 - 3:58 pm · Reply

        Dear Taryn, that means more to me that you can know. Now I just have to succeed at this whole freelance thing! Really appreciate that so so much. Honestly thank you for taking the time to look at my blog. Do you have a blog too so that I can support you too?

  • Pia
    June 7, 2019 - 9:47 am · Reply

    Oh. My. Goodness. My eyebrows raised and I wasn’t the one to create all of that! Kudos to you my dear Rubana for taking the plunge and making it happen. I’m glad you included the problems you had along the way along with the pictures. Now as for how everything turned out… I said it before and I’m going to say it again: you create magic. This must be one of my favourite projects by you. I have no words to describe how much I adooore what I just saw! Hugs to you my dear!

    • Rubana Gaspar
      June 7, 2019 - 10:47 am · Reply

      Pia, I almost cannot believe how I have been working with the same wonderful clients from January until just now!
      I totally underestimated how long really good design takes, time to research, time to design options and then the production of it all. I think as you say it has been the dawn after the night for me after last year. xxx

    • Caroline Denverse
      June 7, 2019 - 4:38 pm · Reply

      Where did she get such talent to make such good invitations, it really suprises me how good the art is, and the flowers that go with the set are extremely beautiful.

      • Rubana Gaspar
        June 7, 2019 - 4:46 pm · Reply

        Caroline, gosh with all my heart thank you. I had wanted to do something creative for so long in terms of escort cards. What on earth can I make next is the question I ask myself!

  • Joanne
    June 7, 2019 - 4:41 pm · Reply

    Oh my goodness this is just wonderful Rubana! Loved reading about the process…. and what exquisite results, a feast for the eyes! You have such an artistic soul! xx

    • Rubana Gaspar
      June 7, 2019 - 4:53 pm · Reply

      Joanne, you are so so so kind and supportive, really appreciate that you took the time to leave a comment. Two months hard work.
      You also are a marvellous dress designer as well and it’s always a feast to the eyes to see what you create.

  • Luis
    June 7, 2019 - 4:46 pm · Reply

    It is extremely difficult to manage between choosing the right paper and getting the best printing results and the entirely satisfy your customer. Well done.

  • Gaspar
    June 7, 2019 - 5:05 pm · Reply

    Tu sait que les femmes russes sont exigeantes, alors imagine pour un mariage !.la pression que le mari a sur les épaules. Nul doute que je te confierai la ce job ! Je dormirai sur mes deux oreilles
    Je suis impressioné

    • Rubana Gaspar
      June 7, 2019 - 5:10 pm · Reply

      Merci, je suis prete a satisfaire tous mes clients et clientes, et les femmes Russes on un gout tres rafine pour l’art et ce serait donc tres interessant de travailler avec elles.

  • Ashley
    June 7, 2019 - 7:21 pm · Reply

    Okay- everything about this wedding stationery is AMAZING. I can’t even decide what I love best- but I can say that those escort cards are the most amazing escort cards I have ever seen. Just incredible!!

    • Rubana Gaspar
      June 7, 2019 - 10:52 pm · Reply

      Thank you so much for the kind comment Ashley. I really wanted to push myself with those escort cards and make something
      really special. It was hard, hard work but so worth it in the end.

  • Abigail Lucy
    June 7, 2019 - 9:35 pm · Reply

    Such a wonderful read and amazing to see what’s been keeping you so busy these last few months!! I can see why you’ve been tucked away working now, my gosh what a lot of work! As all your work this is truly beautiful, you really do have a unique stamp, I love the fact that everything is hand made and with so much love! Congratulations on this wonderful set!! I’m thrilled for you!! Xx

    • Rubana Gaspar
      June 7, 2019 - 10:54 pm · Reply

      Thank you so much Abigail. I do miss my conversations with you and thank you so much for the very kind comment. I’m always trying to
      see what else I can offer my clients in terms of creativity and being original.

  • Elizabeth
    June 8, 2019 - 1:26 am · Reply

    Exceptional on every level! I am always impressed with your designs, and the way you accomplish the seemingly impossible… over and over!

    • Rubana Gaspar
      June 8, 2019 - 1:45 am · Reply

      Elizabeth thank you so much. I never expected to hear from you, so this is quite a welcome surprise. I love the dresses that you design! Now I must think of what’s next and how I can be more creative!

  • Annabel Beeforth
    June 8, 2019 - 1:15 pm · Reply

    This is wonderful Rubana, a rare and not seen enough insight in to the sweat (and I imagine, many tears!) that go into creating works of art stationery like this. Your level of passion and commitment to your craft is outstanding. I am absolutely blown away by your work. It is truly breathtaking, and I love that you share so much of your process- and honestly. It sets you apart from all of the rest. Makes you human and approachable as well as insanely talented.
    I simply adore your work,
    With love from one of your biggest fans!
    Annabel xXx

    • Rubana Gaspar
      June 8, 2019 - 6:19 pm · Reply

      Hi Annabel, oh I make sure that I always share behind the scenes – after all those perfectly styled flatlays. It’s important to not over-moan though, I know that people don’t have a high tolerance for that! Loved sharing my process with you and thank you so much for taking the time to peak through! Love Rubana.

  • Melissa (Twisted Sisters)
    June 10, 2019 - 7:55 pm · Reply

    Arghh I feel your pain. I hand painted all my wedding invites a few years ago (no where near the sophistication and beauty of your stunning work) but agree, printers and handmade paper can be testing! Blotches and smearing on occasion I forget how many times I had to re-stock the cotton rag paper! Reading through this blog post has brought back all those memories but I’ve enjoyed learning about your process and know that things aren’t always as smooth running and perfect as one might expect, looking from the outside. Your work however, perfection in every way, j’adore!

    • Rubana Gaspar
      June 10, 2019 - 10:52 pm · Reply

      Thank you so much Melissa. I was so in love with handmade paper and all the cotton rag paper out there. You have to know which printer works best with this type of paper.
      How wonderful to know that you dabbled with your own invitations as well. You are very artistic and I was impressed with seeing some of your artistic creations.
      Hey, believe me, you would have scrunched your eyebrows right up into the sky if you saw my very first designs. They were truly appalling. I was so in love with them, I couldn’t
      see how rubbish they were. I was in a dream world and wanted to do Eva Longaria’s wedding stationery. What a joke! I had to start from there and it took me three years to get anywhere half decent.
      I was looking back on my design portfolio and feeling a bit lost. Not knowing what to do next and where to draw inspiration from. I want to try something new and am getting tired of my designs!!!
      I could do with switching off and going on holiday for a bit to refresh.

  • Emma
    June 9, 2020 - 9:35 am · Reply

    Seems like this project was a bitter sweet experience- I was just blown away with the result & I think every little bit was worth it. Just stunning!

  • Moira
    February 12, 2021 - 12:17 pm · Reply

    Wow Rubana, I am in absolute awe at this collection! It is so kind of you to share your process too. I have just followed and signed up to your emails and look forward to seeing and hearing more of you. I handmake wedding invitations (no media or social presence but maybe in the future ). I have had around 10 beautiful Brides in past couple of years although Covid has put a stop to it this past year) . I love handmade paper and adore your creation and admire the work you put into it. I tried my hand at a wee design with cotton rag paper and gold /silver leaf round edge and printed on home printer recently and did wonder if printer would handle a long run of them – now I know lol. What a truly talented artist you are. Thank you for sharing. Kind regards, Moira

    • Rubana Gaspar
      February 20, 2021 - 11:36 pm · Reply

      Moira what a wonderfully kind comment, thank you so much for kindly reaching out and getting in touch. I hope that we can all get back into the flow of having weddings again. Our industry has suffered for over a year without any good sized commercially viable weddings.

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